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CORPORATE COMMUNICATION REQUESTS
CORPORATE COMMUNICATION REQUESTS
Corporate Communication refers to any document issued or to be issued by the Company for the information or action of holders of any of its securities, including, but not limited to, the directors' report and annual accounts together with a copy of the auditor's report, the interim report, a notice of meeting, a listing document, a circular and a proxy form.
The English and Chinese versions of all Corporate Communications of the Company are available on the Company's website and the HKEXnews website.Shareholders and investors who would like to be notified when the Company publishes its Corporate Communications on the HKEXnews website can register for the News Alerts service in the Market Data section of the HKEX Market website.
Pursuant to the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited, the applicable laws of the Cayman Islands and the Company's Memorandum of Association and Articles of Association, the Company supplies Corporate Communications (other than Actionable Corporate Communication) to shareholders by electronic means through the Company's website and the HKEXnews website ("Electronic Version"), provided that the relevant shareholders have consented to receiving the Electronic Version.
Where a Corporate Communication is issued to seek instructions from the Company's registered shareholders on how they wish to exercise their rights or make an election as shareholders ("Actionable Corporate Communication"), the Actionable Corporate Communication will be sent to registered shareholders individually by post to the shareholders' addresses as they appear in the Company's register of members. For the avoidance of doubt, Actionable Corporate Communications do not include notices of general meetings and proxy forms.
The Company will seek consent from each new registered shareholder to receiving the Electronic Version of all future Corporate Communications (other than Actionable Corporate Communications). To promote electronic dissemination of Corporate Communications, similar consent will be sought from existing registered shareholders annually at the time when the Company publishes its annual report.
If the Company does not receive any response from a registered shareholder indicating his/her objection to access Corporate Communications by electronic means through the Company's website within a period of 28 days, the registered shareholder will be deemed to have elected the Electronic Version instead of the printed copies ("Printed Version").
If a registered shareholder wishes to
●receive a printed copy of the latest published Corporate Communication; or
●continue to receive future Corporate Communications issued by the Company (up to the time when the Company publishes its next annual report in the following year) in printed form; or
●only receive email notification of the posting of Corporate Communications on the Company's website in the future,
the registered shareholder may complete and submit the relevant Request Form to the Company's branch share registrar and transfer office in Hong Kong (See "Election of Language and Means of Receipt of Corporate Communications" below for details).
Non-registered shareholders may also request to receive the Printed Version of Corporate Communications issued by the Company (See "Election of Language and Means of Receipt of Corporate Communications" below for details).
Upon posting of Corporate Communication(s) on the Company's website,
●the Company will despatch the Printed Version of the Corporate Communication(s) to the registered shareholders' addresses pursuant to their request (See "Election of Language and Means of Receipt of Corporate Communications" below for details), or if consent has not been sought from them to receiving the Electronic Version of Corporate Communications, or if the Corporate Communication(s) is/are Actionable Corporate Communication(s);
●a notification of posting of the Corporate Communication(s) on the Company's website will be sent to registered shareholders who have elected (or deemed to have elected) the Electronic Version, by email or, if no email addresses are provided, by post to their addresses as they appear in the Company's register of members. If any of these registered shareholders for any reason has difficulty in accessing the relevant Corporate Communication(s) electronically, or wishes to receive printed copies, the Company will promptly upon his/her request send the Printed Version to him/her free of charge; and
●a notification of posting of the Corporate Communication(s) on the Company's website will be sent by email, or if no email addresses are provided, by post (together with the Printed Version if requested), to non-registered shareholders whose shares in the Company (whether or not held through a broker or custodian) are kept in the Central Clearing and Settlement System (CCASS).
Registered shareholders and non-registered shareholders may at any time change their choice of language or means of receipt of Corporate Communications by giving written notice to the Company's branch share registrar and transfer office in Hong Kong (See "Election of Language and Means of Receipt of Corporate Communications" below for details).
Shareholders who have any queries in relation to election of language and means of receipt of Corporate Communications may call the enquiry hotline of the Company's branch share registrar and transfer office in Hong Kong on (852) 2980 1333 during business hours (9:00 am to 5:00 pm, Monday to Friday, excluding Hong Kong public holidays).
Election of Language and Means of Receipt of Corporate Communications
Upon publication of Corporate Communication(s) by the Company on the Company's website, a registered shareholder/non-registered shareholder, who wishes to receive the relevant Corporate Communication(s) in printed form or in a language version other than his/her existing choice, may complete and submit the relevant Request Form (see below) to the Company's branch share registrar and transfer office in Hong Kong by post to 17/F., Far East Finance Centre, 16 Harcourt Road, Hong Kong, or by facsimile at (852) 2861 1465 or by email to agile3383-ecom@hk.tricorglobal.com.
A registered shareholder/non-registered shareholder may from time to time change his/her choice of language or means of receiving Corporate Communications with not less than seven days' notice in writing to the Company's branch share registrar and transfer office in Hong Kong by completing and submitting the relevant Request Form (see below) by post to the above address, or by facsimile at (852) 2861 1465 or by email to agile3383-ecom@hk.tricorglobal.com. The change request will apply to the next and subsequent Corporate Communications issued by the Company.
A registered shareholder, who wishes to only receive email notification of the posting of Corporate Communications on the Company's website in the future, may complete and submit the relevant Request Form (see below) to the Company's branch share registrar and transfer office in Hong Kong by post to the above address, or by facsimile at (852) 2861 1465 or by email to agile3383-ecom@hk.tricorglobal.com.
Request Forms for registered shareholders and non-registered shareholders to change their choice of language or means of receiving Corporate Communications and/or to request the Printed Version are available for download below:
- Corporate Communication Request Form for Registered Shareholders
- Corporate Communication Request Form for Non-registered Shareholders
PERSONAL INFORMATION COLLECTION STATEMENT
(a)"Personal Data" in this statement has the same meaning as "personal data" in the Personal Data (Privacy) Ordinance, Chapter 486 of the Laws of Hong Kong ("PDPO").
(b)Your supply of Personal Data to the Company is on a voluntary basis. However, the Company may not be able to process your instructions and/or requests if no sufficient information is provided.
(c)Your Personal Data may be disclosed or transferred by the Company to its subsidiaries, its branch share registrar and transfer office in Hong Kong, and/or other companies or bodies for any of the stated purposes, and retained for such period as may be necessary for our verification and record purposes.
(d)You have the right to request access to and/or correction of your Personal Data in accordance with the provisions of the PDPO. Any such request for access to and/or correction of your Personal Data should be sent in writing to the Personal Data Privacy Officer of Tricor Investor Services Limited at 17/F., Far East Finance Centre, 16 Harcourt Road, Hong Kong.